Polygon Group Leave Application Procedure

Purpose: This procedure aims to guide all Polygon Group employees through the online leave application process. It ensures that all leave requests are processed systematically and in compliance with company policies.

Leave Application Process:

1. Leave Application:

   • Employees must submit their leave applications online via the HR system at https://www.hr.my.

   • Log in to the system using the provided ID and password.

2. Filling Out the Leave Form:

   • Select the 'Leave Application' menu.

   • Fill in the required information, including the type of leave, start date, end date, and the reason for the leave application.

   • Review the entered information before submitting the application.

3. Submitting the Application:

   • Click the 'Submit' button to send the leave application.

   • Once submitted, the application will be given a 'PENDING' status in the system.

4. Approval Process:

   • The leave application will be reviewed by the responsible manager or supervisor.

   • The manager or supervisor will approve or reject the application by changing its status to 'APPROVED' or 'REJECTED'.

   • Employees will receive a notification through the system regarding the status of their application.

5. Leave Approval:

   • Employees must obtain an 'APPROVED' status in the system before the leave start date.

   • If the application remains 'PENDING' on the first day of leave, the leave will be considered unpaid leave.

6. Pending Status Duration:

   • If the leave application remains 'PENDING' for more than 3 days, the application will be automatically canceled by the system.

   • Employees must re-submit their leave applications following the ISO procedures.

7. Application Cancellation:

   • If the leave application is canceled due to a 'PENDING' status exceeding 3 days, employees must repeat the application steps from the beginning.

8. Reference and Assistance:

   • If there are any issues or questions regarding the leave application, employees can contact the Human Resources Department for assistance.

Conclusion: All employees are expected to adhere to this leave application procedure to ensure smooth company operations and clear leave management. Thank you for your cooperation.

Prosedur Permohonan Cuti di Polygon Group

Tujuan: Prosedur ini bertujuan untuk memberikan panduan kepada semua kakitangan Polygon Group dalam proses permohonan cuti secara online. Prosedur ini memastikan setiap permohonan cuti diproses dengan teratur dan mematuhi polisi syarikat.

Proses Permohonan Cuti:

1. Permohonan Cuti:

   • Kakitangan dikehendaki mengemukakan permohonan cuti melalui sistem HR online di https://www.hr.my.

   • Log masuk ke dalam sistem menggunakan ID dan kata laluan yang telah diberikan.

2. Pengisian Borang Cuti:

   • Pilih menu 'Permohonan Cuti'.

   • Isi maklumat yang diperlukan termasuk jenis cuti, tarikh mula cuti, tarikh akhir cuti, dan sebab permohonan cuti.

   • Semak semula maklumat yang telah diisi sebelum menghantar permohonan.

3. Penghantaran Permohonan:

   • Klik butang 'Hantar' untuk menghantar permohonan cuti.

   • Setelah dihantar, permohonan akan diberi status 'PENDING' dalam sistem.

4. Proses Kelulusan:

   • Permohonan cuti akan disemak oleh pengurus atau penyelia yang bertanggungjawab.

   • Pengurus atau penyelia akan memberikan kelulusan dengan menukar status permohonan kepada 'APPROVED' atau 'REJECTED'.

   • Kakitangan akan menerima notifikasi melalui sistem mengenai status permohonan.

5. Kelulusan Cuti:

   • Kakitangan dikehendaki mendapatkan status 'APPROVED' dalam sistem sebelum tarikh mula cuti.

   • Jika permohonan masih berstatus 'PENDING' pada hari permulaan cuti, cuti tersebut akan dianggap sebagai cuti tidak berbayar.

6. Tempoh Penantian Kelulusan:

   • Jika status permohonan cuti kekal 'PENDING' selama lebih daripada 3 hari, permohonan tersebut akan dibatalkan secara automatik oleh sistem.

   • Kakitangan perlu mengemukakan permohonan semula mengikut prosedur ISO yang ditetapkan.

7. Pembatalan Permohonan:

   • Jika permohonan cuti dibatalkan kerana status 'PENDING' melebihi 3 hari, kakitangan perlu mengulangi langkah-langkah permohonan dari awal.

8. Rujukan dan Bantuan:

   • Sekiranya terdapat sebarang masalah atau pertanyaan mengenai permohonan cuti, kakitangan boleh menghubungi Jabatan Sumber Manusia untuk bantuan.

Penutup: Semua kakitangan diharap dapat mematuhi prosedur permohonan cuti ini untuk memastikan kelancaran operasi syarikat dan kejelasan dalam pengurusan cuti. Terima kasih atas kerjasama anda.